Everything you need to know about outsourcing your CFO

Everything you need to know about outsourcing your CFO

 

If reviewing your business’ financial outlook on your own is daunting – chances are you’re considering (or need to consider!) getting a Chief Financial Officer (CFO) to help you out.
So, to de-mystify all things related to the CFO role and when and how you need to engage one, we’ve answered some of the most frequently asked questions on the matter. First off, the basics…

 

What is a CFO?

A CFO is generally the most senior member of the company who directly oversees finances. They collect financial data, analyse it and provide strategic financial advice.

Plus, a CFO is also likely to be involved in the management of financial processes such as auditing and budget setting. In terms of hierarchy, they report directly to the Chief Executive Officer (CEO) of the company.

 

At which point in my company’s growth would I need a CFO?

The exact point at which you’d need input from a CFO varies on a case-by-case basis. However, our experience shows that companies require a CFO when they need:

  1. Advice on regulatory changes
  2. To carry out the audit process
  3. To ensure the business is as tax efficient as possible
  4. Help to decode financial data to make better strategic business decisions
  5. Guidance on risk management and possible financial best and worst-case scenarios to take operational decisions
  6. To carry out damage control when the business suffers an unexpected setback that presents a financial threat (global pandemic – anyone?)

This isn’t an exhaustive list, but it does show the breadth of topics a CFO can support a business with.

I need this advice – but I don’t afford a full-time CFO!

Then you’re in the same boat as hundreds of other Maltese businesses who have shied away from getting a full-time CFO because of:

  • High costs – After all, hiring an experienced, full-time CFO full-time for 40 hours a week is likely to put a hefty dent in a small-medium business’ cash flow.
  • Low workload – The reality is that small-medium enterprises are unlikely to have a big enough workload to justify having a full-time CFO on the payroll.

Yet, we’ve routinely seen how small-medium enterprises benefit greatly from timely CFO input. Financial insight and advice will steer management in the right direction during critical moments of challenge and growth. This means that for many Maltese SMEs, having a CFO on board is non-negotiable if they want to take their business growth seriously.

 

So, how can I get a CFO’s expertise without hiring them?

Simple, opt for the middle-ground option!

Instead of taking on large payroll costs for an (unnecessary) full-time CFO or forego having one entirely, outsource your CFO.

 

What are the benefits of outsourcing a CFO?

Outsourcing a CFO means you only engage a CFO on an ad-hoc basis. This way, you only get a CFO’s input and support when and how often you need it. This approach significantly lowers the cost of engaging a CFO when compared to a full-time hire.

 

What kind of results can I expect by outsourcing a CFO?

Having a CFO on board adds a tremendous amount of knowledge and expertise to your management team. Some of the areas a CFO can inform include:

  • Strategy/Leadership – A CFO uses financial data and Key Performance Indicators (KPIs) to measure a business’ health and progress. All observations are then brought to the management’s attention and the CFO provides support and actionable suggestions to inform any decision-making processes.
  • Finance/Operations – A CFO provides guidance on cash flow and other financial matters in the business.

 

What do I need to look out for when outsourcing a CFO?

Given the high rank and influence a CFO is likely to have on your business, you’d want to make sure that your outsourced CFO has:

  • All the necessary qualifications
  • Extensive experience in the financial field and ideally, in your business’ industry
  • A proven track record of successful projects

 

Should I outsource the CFO function to a freelancer, or approach an advisory group?

Hiring a freelancer comes with several risks. If you’re not familiar with the financial field, it’s difficult to determine if the person in question has the qualifications and experience needed for your business’ needs. Plus, due to the nature of their work, freelancers do not have co-workers they can consult with, or a Group that backs their reputation. So, to remove the risk of outsourcing the CFO function to the wrong professional, we recommend approaching a reputable advisory group like NM Group to help you outsource your CFO.

How much does it cost to outsource a CFO?

Unlike a fixed wage, the rate at which you outsource a CFO will vary on your specific needs. However, one thing is for certain: outsourcing a CFO is a cost-effective solution. Clients only pay for the value of the time the CFO spends on their projects, down to the hour or at a pre-agreed rate.

 

I’d like to outsource a CFO – what do I do next?

Simply contact us and we’ll get back in touch to have a chat about your business needs and context!

We’ll work with you to find the right fit from our group of in-house, experienced financial experts.

The Life Hack That Can Actually Save You Thousands In Income Tax

If you’re reading this article then you probably already realise that the world of working has changed dramatically in the last 24 months. The Great Resignation and other similar trends all stem from the principle that individuals want greater freedom and flexibility. One of the most efficient ways to achieve this is through remote working.

When the Internet first came into existence, few could have accurately predicted the impact it would have on work. Today, just as business is carried out globally, so too is employment. A company can be based in Malta whilst employing or engaging with remote workers in India, Australia, the US, and all other parts of the globe.

The possibility and acceptance of remote working in today’s economies have made work more efficient than ever before. The goal is no longer to fill up eight hours of work, but rather to complete a task effectively within as little time as possible. This change in mentality, coupled with increased automation and changing priorities, is the reason why an estimated 80% of jobs in 2030 did not exist as recently as 2017.

If you’re a freelancer or remote worker you need to think like a business

The global pandemic has given rise to an exceptional number of new self-employed persons. These can be described using a number of popular terms, including freelancers and digital nomads. Their roles include software development, data analysis, consultancy, influencing, and a whole host of other primarily online-based activities.

If you are one such individual, then it is vital that you realise that you are running a fully-fledged business. You might not have employees or an office, however, you do have rights and obligations that apply to all businesses. One of these obligations is, of course, paying taxes.

What’s the most efficient way to pay less tax?

Depending on where you reside, you may or may not have heard of Malta’s attractive tax rate for qualifying business entities. By fulfilling a number of criteria, your business will be able to take advantage of a flat, 5% tax rate on its annual profits. You will also have the opportunity to apply for the Malta Digital Nomad Visa.

NM Group has designed special packages that cater to individual and small businesses that are looking for advantageous tax structures. As a licensed corporate service provider (CSP), we can handle all the necessary administration necessary to register a suitable corporate structure in Malta, allowing you to benefit from one of the world’s lowest corporate tax rates.

Get in touch with one of our representatives to learn more about how Malta is welcoming digital nomads and freelancers from all corners of the world.

Starting Your Own Business: Limited Liability Company vs Self-Employed

The time has come to finally embark on that project that you’ve been dreaming of – but there’s one big question mark ahead of you. How should you register your business?

The two most common options are to operate through a limited liability company or as a self-employed individual.

Each of these options come with their own pros and cons, some of which really depend on your business model and the level of risk you’re willing to take.

Let’s start by looking at Limited Liability Company registration:

Pros

  • In the eyes of the law, a company is a separate legal person. As such, the company shall carry out its trading activity in its own name by providing the company director with full powers and responsibilities in relation to company operations. This implies that if anything had to go wrong with a company stakeholder (employee, supplier, customer), such stakeholder would have to resolve the issue (whether in Court or otherwise) with the company – and not its shareholders, personally.
  • The liability of a company is limited to the amount of authorised share capital. As such, if the company had to be sued and its assets do not suffice, the liability imposed on the company shareholders is capped / limited to the amount of authorised share capital. This does not imply that the company can be used to carry out fraud or any other criminal activity. In such cases the court can decide to lift the corporate veil.
  • It is considered to be more professional to trade under the name of a company because it implies a structured set-up. The company is also subject to an annual audit that is considered to be a plus when it comes to securing bigger clients/suppliers, dealing with banks, and tendering for work.

Cons

  • A Maltese-registered company has mandatory statutory reporting obligations.

    Any company registered in Malta must submit 3 annual reports;
    (1) Annual Audited Financial Statement (Malta Business Registry)
    (2) Annual Corporate Tax Return (Commissioner For Revenue)
    (3) Annual Return (Malta Business Registry).

    These reports must be submitted regardless of whether the company is in operation or not. In the case of a trading company, there also is the obligation of registering for VAT purposes and submitting quarterly VAT returns.
  • The formal closure of a limited liability company entails the formal process of a liquidation, which also would trigger additional costs.

Moving on to Self-Employed Registration

Pros

  • The reporting obligations of a self-employed individual are far less stringent and frequent than that of a company. Nonetheless, a self-employed individual still has its own reporting obligations as follows;
    (1) Preparation of an annual Profit & Loss statement
    (2) Filing of an annual personal tax return
    (3) Payment of National Insurance Contributions in 3 instalments (Apr / Aug / Dec)

Cons

  • A self-employed individual operates under his/her personal name, meaning that they will carry unlimited liability. Any issues with business stakeholders are to be resolved with the self-employed individual on a personal level. Furthermore, there is no limitation to the liability that can be brought against the self-employed individual.

Here are some other considerations worth weighing up

  • Corporate / Personal Taxes: Companies are subject to a flat income tax rate of 35% on profits. On the other hand, self-employed individuals are subject to progressive tax rates starting at 0% and gradually increasing to 15% then to 25% and finally to 35% (beyond €60,000 in profits). Overall income would probably be your deciding factor here, as in terms of taxation, this can be managed very easily with the help of a good accountant.
  • Grants / Tax Credits: Generally, grants and tax credits are normally equally available to all registered businesses regardless of whether they operate as a company or self-employed business.
  • Set-Up Procedures / Costs: The incorporation of a company requires one to draft the companies Memorandum and Articles of Association. Such documents will regulate the governance of the company in line with Malta’s legislation (The Companies Act). Furthermore, such a process would also require the submission of additional applications/disclosures and the registration of the company for VAT and Tax purposes. The set-up process of a self-employment is less bureaucratic and thus less costly. In terms of timelines, both set-ups can be managed within one week.
  • Malta Tax Refund System: Malta’s tax refund system for international investors can only be availed of by corporate structures and thus not by self-employed individuals. 

If you’re looking to start up a new business and require assistance for anything ranging from company incorporation, VAT registration, government funding, tax refunds and much more contact NM Group today!

Launching A Compliant Start-up In Malta

Coming up with the perfect idea for a start-up in Malta feels a lot like reaching the top of a mountain, but don’t pop the champagne bottles just yet – that’s just the very first step in your entrepreneurial journey.

We have already talked about the importance of due diligence and taking care of the legal side of things in previous posts, but today we’re going to dig a little deeper into the labyrinth-like world of compliance.

First things first: what is compliance? You’ll definitely hear this word from time to time when you’re setting up your business. In its broadest sense, ‘compliance’ refers to your ability to operate according to a set of rules and/or laws; it’s basically doing what you need to do to make sure everything is above board.

In the world of finance, compliance can be said to work on two levels:

  1. Compliance with any external rules or regulations applicable to a business or organisation as a whole
  2. Compliance with internal structures created and imposed to align with any external rules or laws

Why is it so important to do things the right way in terms of compliance?

Even though legal compliance is central to starting a real business, you’d be surprised to know how many new companies shoot themselves in the foot by ignoring or forgetting about this part of the process. The benefits of being compliant far outweigh the risks, which include anything from a hefty fine to jail time. Long story short: don’t skip out on compliance, ladies and gentlemen. It’s a pricey mistake to make and when you’re just starting out, every euro counts.  

Getting Started with Compliance

At NM Group, our lovely team of experts know exactly what to do when it comes to launching a fresh new business and helping it get the best possible start right here in Malta. Our advisors are second to none when it comes to taking care of the technical side of starting a business. It’s our job to make sure your success is built on solid ground so that you can enjoy long-term success–that’s why we cover everything from compliance to payroll, legal advice, funding, and beyond. When it comes to compliance procedures specifically, the most important points to cover include:

  • VAT registration: any person or entity who carries out commercial activity must be registered with the VAT department – even if you are exempt.
  • VAT reporting: if you are charging VAT then you also need to keep a record of this. VAT reporting must be carried out monthly.
  • MFSA: if you would like to register your venture as a company, then this must be done through the MFSA.
  • Tax payments and NI: being your own boss means having to pay your own taxes and national insurance, along with that of your employees.
  • Audits: By law, every company registered in Malta must engage an external entity to carry out a financial audit.
  • Jobsplus: You as well as your employees must be registered with Jobsplus

These are just a few important processes that our team can take care of to make your life easier and put your start-up en route to success. If you’re looking to learn more about launching a start-up in Malta or simply want some advice on how to make sure you’re following the letter of the law, get in touch with one of our consultants today!